📦Trade Show Logistics – From A to Z

Introduction

When participating in an (international) trade show, your focus should be on presentation, networking, and results — not logistics. At 8 Event Freight, we handle every step of the process to ensure your materials arrive on time, in perfect condition, and without stress.

1. Pre-transport – Before the event

First, we align the key details with your team:

• Dimensions and weight of the shipment
• Deadlines and build-up schedules
• Regulations in the destination country
• Venue-specific restrictions (e.g. loading zones, access times, tail lift requirements)

Then, we take care of the next steps:

• Custom transport planning
• Customs clearance and documentation
• Coordination with show organizers for delivery and access

2. Transport phase – Getting your goods to the venue

Depending on urgency and destination, we coordinate:

• Road, air, or sea transport
• Groupage shipments or dedicated transport
• Tracking and proactive updates

We monitor each part of the journey to ensure everything runs smoothly.

3. On-site coordination – Execution at the venue

At the venue, we handle:

• Direct delivery to the booth
• Placement of heavy items with forklift support
• Help with unpacking or setup (if required)
• Storage of empty packaging
• Timely return shipment after the event

Our team is available on-site for support as needed.

4. What you get in return

• No logistics stress
• No surprises or customs issues
• One partner, one point of contact — full control from start to finish

Ready to exhibit without the hassle? Get in touch with The 8 Team — we make sure your logistics run smoothly, so you can focus on making an impact.

👉 Need logistics for stand construction, decor or modular systems?
Read our blog on stand construction transport – from warehouse to show floor.

Trade show venues worldwide

We serve more than 100 international trade show venues — from Amsterdam to Dubai, from Chicago to Singapore. Whether you’re attending a major international fair or a niche industry event, we know the way.

A selection of venues we frequently serve:

• The Netherlands: RAI Amsterdam, Ahoy Rotterdam, Jaarbeurs Utrecht, MECC Maastricht
• Germany: Messe München, Messe Düsseldorf, Messe Frankfurt
• France: Paris Expo Porte de Versailles, Eurexpo Lyon
• United Kingdom: Excel London, NEC Birmingham
• United States: Las Vegas Convention Center, McCormick Place Chicago
• Middle East & Asia: Dubai World Trade Centre, Singapore Expo, Tokyo Big Sight

👉 See the full list of venues we serve worldwide:
🔗 View all venues →

Don’t see your venue listed? No worries — just contact us and we’ll be happy to help.